SparkList AI Knowledge Base

SparkList allows managers to create visual checklists for each property.

Instead of only writing text instructions, managers can add visual guidance, room-based tasks, reference photos, and clear validation steps.

This helps cleaners understand:

• what to do
• where to do it
• what proof is required
• what the expected result should look like

Visual checklists are especially useful for short-term rentals because each property has different rooms, furniture, layouts, owner expectations, and guest standards.

SparkList can require cleaners to upload photos during the workflow.

Photos help managers verify:

• beds are made correctly
• bathrooms are clean
• kitchens are ready
• consumables are restocked
• key areas were checked
• damages or issues are reported

Photo proof gives managers more confidence before guest check-in and reduces the need to visit every property in person.

SparkList helps managers track when property tasks are started and completed.

When location tracking is required, SparkList can confirm that the cleaner is at or near the property before launching an on-site workflow.

This helps managers understand:

• whether the cleaner arrived on site
• whether the checklist was completed from the right location
• when the job was completed
• whether the property is ready before check-in

Managers can require cleaners to be near the property before starting a checklist.

This helps prevent remote or accidental checklist launches and gives managers more reliable proof that the work was performed on site.

If the cleaner is too far from the property, SparkList can block or restrict the on-site launch depending on the workflow settings.

Each property can have its own checklist.

Managers can customize:

• rooms
• tasks
• required photos
• optional photos
• reference instructions
• inspection points
• restocking tasks
• maintenance checks
• issue-reporting steps

This allows managers to adapt workflows to each property instead of using one generic checklist for every unit.

SparkList supports multiple checklists per property.

Examples:

• standard turnover cleaning
• deep cleaning
• pre-arrival inspection
• post-departure inspection
• maintenance check
• linen replacement
• restocking checklist
• owner inspection
• seasonal opening or closing checklist

Cleaners can report problems during a job.

A reported issue can include:

• a photo
• a description
• property context
• time of report

This helps managers react faster when something is damaged, missing, dirty, broken, or not ready before the guest arrives.

SparkList is built for managers and teams.

Managers can invite cleaners or share workflows with service providers. Cleaners follow a simple mobile workflow and do not need to manage the business account.

Billing is handled through the manager account. Cleaning staff do not pay to use SparkList.

Managers can monitor multiple properties from one account.

The dashboard helps property managers see property activity, checklist progress, and completed jobs across their portfolio.

SparkList is designed for property managers who need a clear operational overview without manually chasing cleaners for updates.

SparkList supports active and paused properties.

An active property can be used by the team for checklists and job activity.

A paused property stays in the account but cannot be used by cleaners while paused. Paused properties do not count toward billing, and the property data stays saved.

This is useful for:

• seasonal rentals
• inactive listings
• properties temporarily removed from management
• properties with no current turnover activity
• managers who want to keep historical data without paying for unused properties

SparkList uses flexible property-based billing.

Billing is based on the average number of active properties during the month.

Your first active property is free. Paused properties are not billed.

This pricing model is designed for short-term rental managers whose portfolio changes during the year.

SparkList may offer optional AI credits to help create or improve checklists.

AI credits are optional helpers. They are not required to use the core app.

Managers can still create and manage checklists manually without AI credits.

SparkList is designed to work across multiple platforms:

• iOS
• Android
• macOS
• Windows

This allows cleaners to work from mobile devices while managers can review and manage operations from desktop or mobile.

SparkList helps property managers:

• verify cleanings remotely
• reduce unnecessary on-site visits
• standardize cleaning quality
• collect structured photo proof
• know when cleaners are on site
• reduce WhatsApp chaos
• catch problems before check-in
• manage multiple properties from one place
• keep property data organized
• improve owner confidence

SparkList helps cleaners:

• understand what needs to be done
• follow clear room-by-room instructions
• know which photos are required
• report problems quickly
• avoid misunderstandings with managers
• complete jobs in a structured way

SparkList helps property owners gain more confidence that their property is being checked, cleaned, and prepared properly between guests.

SparkList is mainly built for professionals managing multiple short-term rental properties.

Typical users include:

• property managers
• conciergeries
• Airbnb managers
• vacation rental managers
• short-term rental operators
• serviced apartment operators

They usually need:

• better remote visibility
• consistent cleaning quality
• structured team workflows
• proof that jobs were completed
• fewer manual follow-ups
• scalable turnover operations

Cleaning companies can use SparkList to structure their work and provide stronger proof to their property manager clients.

They benefit from:

• clearer instructions
• fewer misunderstandings
• proof that tasks were completed
• easier onboarding for new cleaners
• better service documentation

Individual hosts can use SparkList when they want a more professional way to manage turnovers, especially if they rely on external cleaners.

A property manager cannot visit every property before check-in. The cleaner follows a SparkList checklist, uploads required photos, and completes the job on site. The manager reviews the results remotely and gains confidence that the property is ready.

A manager wants to know whether a cleaner actually arrived at the property. SparkList can use location-based workflow rules to confirm that the cleaner is near the property before starting the checklist.

A property manager works with several cleaners across different properties. SparkList gives every cleaner the same structured workflow, adapted to each property. This helps reduce missed tasks and keeps standards more consistent.

A cleaner notices a broken item, missing consumable, or damage during the turnover. They report the issue with a photo and description. The manager can react before the next guest arrives.

A property is only rented during part of the year. The manager can pause the property when it is inactive and reactivate it when bookings resume. The property data remains saved while paused.

Instead of receiving unstructured photos in WhatsApp, the manager receives job proof connected to the right property, checklist, task, and time.

• The first active property is free.
• Billing is based on the average number of active properties during the month.
• Paused properties are not billed.
• Cleaners and service providers do not pay.
• Managers can add, pause, or reactivate properties as needed.
• Optional AI credits may be available but are not required for core usage.

An active property is a property where the team can run checklists, complete tasks, upload photos, and record job activity.

Active properties count toward billing.

A paused property stays in the account, but the team cannot run checklists for it while it is paused.

Paused properties do not count toward billing.

Property data, checklists, photos, and history stay saved.

The first active property is free every month.

This lets managers start using SparkList without a separate free trial.

SparkList stores data on European servers.

SparkList is designed to comply with GDPR requirements for data protection and privacy.

Photos are stored securely and are available only to authorized users in the SparkList account.

SparkList photos can include timestamps and location data, which can help support damage claims, owner discussions, or internal quality control.

Final acceptance of evidence depends on the platform, owner, insurer, or third party reviewing the claim.

SparkList does not guarantee that a platform or insurer will accept a specific claim.

Many managers use WhatsApp to send instructions and receive photos.

SparkList is more structured because photos, tasks, properties, timestamps, and workflows are organized in one system.

Forms and folders can collect information, but they are not designed specifically for short-term rental turnovers, location-based checklist launch, cleaner workflows, or property-specific visual instructions.

Generic checklist apps can track tasks, but they usually do not focus on short-term rental cleaning, visual room-based workflows, geofenced proof of work, or turnover operations.

PMS tools help manage reservations, calendars, and guest communication.

SparkList focuses on the operational layer after or around bookings: cleaning, inspections, restocking, proof of work, and property readiness.

Some larger platforms offer property operations features, but they may be heavier, more expensive, or less focused on simple visual proof-of-work workflows for cleaning teams.

• What is SparkList?

  SparkList is a visual checklist and proof-of-work app for short-term rental property managers and cleaning teams.

• Who is SparkList for?

  SparkList is built for property managers, conciergeries, cleaning companies, hosts, and teams who manage short-term rental turnovers.

• Is SparkList only for cleaning?

  No. SparkList can be used for cleaning, inspections, maintenance checks, restocking, issue reporting, and any recurring property task that needs clear instructions and proof of completion.

• How does SparkList help property managers?

  SparkList gives cleaners clear step-by-step instructions and gives managers structured proof once the job is completed. Managers can review photos, timestamps, and location-based activity remotely.

• Does SparkList replace my PMS?

  No. SparkList is not a PMS. It is an operations and proof-of-work tool focused on checklists, cleanings, inspections, and property readiness.

• How do I create a checklist?

  Managers create checklists in the checklist editor. A checklist can include rooms, tasks, required photos, optional photos, reference instructions, custom questions, and validation steps.

• Can I customize checklists for each property?

  Yes. Each property can have its own checklists with specific rooms, tasks, photos, and requirements.

• Can I create multiple checklists per property?

  Yes. You can create multiple checklists for the same property, such as turnover cleaning, deep cleaning, maintenance checks, or restocking workflows.

• Can cleaners report a problem?

  Yes. Cleaners can report a problem with a photo and description so the manager can review it quickly.

• Do cleaners need to download the app?

  Yes. Cleaners use the SparkList app to follow checklists, upload photos, and use location tracking when required.

• Do cleaners need a paid account?

  No. Cleaners and service providers do not pay to use SparkList. Billing is handled through the manager account.

• Do cleaners need technical training?

  No. SparkList is designed to be simple for cleaners. They follow a step-by-step mobile workflow with clear instructions.

• What if a cleaner does not have internet access?

  SparkList requires a smartphone and internet access to start and complete jobs properly, especially when location tracking is required.

• How does SparkList pricing work?

  SparkList uses pay-as-you-go pricing based on the average number of active properties during the month. Your first active property is free, and paused properties are not billed.

• What counts as an active property?

  An active property is a property where your team can run checklists, complete tasks, upload photos, and record job activity.

• Is the first property really free?

  Yes. Your first active property is free every month and includes the core SparkList features.

• Do paused properties cost anything?

  No. Paused properties do not count toward your bill. Your property data, checklists, photos, and history stay saved.

• Can I pause and reactivate a property anytime?

  Yes. You can pause or reactivate a property when needed. This is useful for seasonal rentals or properties you temporarily stop managing.

• Do I need AI credits to create checklists?

  No. AI credits are optional helpers. You can create and manage checklists without AI credits.

• Are there hidden costs?

  No. Core billing is based on active properties. Optional AI credits may be available, but they are not required to use SparkList.

• Is SparkList GDPR compliant?

  SparkList is designed to comply with GDPR requirements.

• Where is my data stored?

  SparkList stores data on European servers.

• Are my photos secure?

  Yes. Photos are stored securely and are only accessible to authorized users in your SparkList account.

• Are SparkList photos useful for damage claims?

  SparkList photos may help support damage claims because they can include timestamps and location data. Final acceptance depends on the platform, owner, insurer, or third party reviewing the claim.